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Staff should take any outstanding leave during their notice period.

When staff leave employment, their holiday leave entitlement is calculated on a pro-rata basis, at the rate of one-twelfth of the annual entitlement each month.  

Staff should take any outstanding leave during their notice period. Exceptionally, where operational circumstances prevent leave from being taken, staff will receive pay in lieu; payment will be subject to PAYE and NI deductions. Research funded staff will be required to take outstanding leave before the end of their contract.  Note that where people are transferring to another University department, the leave cannot be paid in lieu, it either must be taken or transferred (with agreement) to the new department, 

If you have any questions, please do not hesitate to contact the HR team at hr@phc.ox.ac.uk 

Please communicate with the HR team at hr@phc.ox.ac.uk who will arrange for the number of excess days leave to be deducted from the employee’s final salary.

If the member of staff has exceeded their entitlement, the Department will deduct an equivalent number of days’ pay from any payment due at the end of employment or will otherwise seek to recover the money owed after employment has ended. You will be asked to confirm the amount of any outstanding leave to be paid or the amount of leave to be recovered for the member of staff on termination. 

 
Please communicate with the HR team at hr@phc.ox.ac.uk who will arrange for the number of excess days leave to be deducted from the employee’s final salary. 
 

The period of notice which all members of staff are obliged to give to terminate their appointment is outlined in their letter of appointment (contract). Usually this will be 3 months for staff in grade 6 and above and clinical grades, and 1 month for staff in grades 1-5Shorter periods apply during the probation period. 

Notice to terminate (resignation) should be given to the department in writing. 

Employees may choose to retire, in accordance with the Rules of the pension scheme to which they belong, or, in certain circumstances, the University may request them to retire, in accordance with university policy. 

For more information see the UAS Personnel Services guidance.