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How we make decisions in the department

Terms of Reference:

To advise the HoD on all matters affecting the department, with particular reference to:

  • the budget and forecast,
  • allocation of resources and accommodation,
  • academic appointments.

Meeting frequency: 

At least once a term

Membership:

  • All those employed in the department holding the title Professor or Associate Professor.
  • Chairs of the Research Committee, Graduate Studies Committee and Teaching Committee.
  • Head of Administration ex-officio.
  • PA to the HoD (Secretary).

Terms of Reference:

Provides strategic direction for training for PGTs, PGRs and EMCRs and operational PG matters. Specifically:

  • Develop, implement, review, and amend policies practices relating to training of students and EMCRs.
  • Conduct graduate studies business including decisions in relation to the admission, progression and examination of PG students.
  • Provide advice on the organisation, development and delivery of curricula for the MSc courses and on the facilities and the framework of support for PGTs.
  • Provide advice on the organisation, development and delivery of the NDPCHS DPhil and on the facilities and the framework of support for PGRs.

Meeting frequency:

Twice a term (0th and 8th Week)

Membership:

  • Departmental Training Lead: Paul Aveyard (Chair)
  • Director of Graduate Studies: Anthony Harnden
  • Head of Department: Richard Hobbs
  • Head of Administration: Tanya Baldwin
  • Director of Programmes in EBHC: Carl Heneghan
  • Director of MSc EBHC: Annette Plüddemann
  • Director of MSc EBHC Systematic Reviews: Kamal Mahatani
  • Director of MSc EBHC Statistics: Richard Stevens
  • Clinical Training Lead: Kay Wang
  • Non-clinical Training Lead: Kath Tucker
  • Lead for Research Teams: Richard McManus
  • Research Teams Representative: Trish Greenhalgh
  • Head of Communications: Dan Richards-Doran 
  • Student Representative: 
  • Postgraduate Training Officer: Tim Jones (Secretary)

Terms of Reference:

Makes decisions about undergraduate teaching in the department.

Meeting frequency:

Termly

Membership:

  • Senior Clinical Lecturer in Primary Health Care: Julian Hancock (Chair)
  • Primary Care Course Administrator: Emma Wiley
  • Primary Care Course Assistant: Maria Luque Arrabal
  • Head of Administration & Finance: Tanya Baldwin
  • Lecturer: Helen Salisbury
  • Lecturer: David Nunan 
  • Head of Department: Richard Hobbs
  • Lecturer: Richard Stevens
  • Lecturer: Adrian Smith
  • Lecturer: Thomas Fanshawe
  • Lecturer: Annette Pluddemann
  • Lecturer: Carl Heneghan
  • Lecturer: Rafael Perera
  • Lecturer: Ruth Wilson
  • Lecturer: Alison Convey
  • Lecturer: Rachel Allan
  • Lecturer: David McCartney
  • Lecturer: Kamal Mahtani
  • Student representatives: Katherine Marshall, Zachary Tait

Terms of Reference:

To make recommendations to SMC on all matters affecting the department, with particular reference to:

  • the allocation of resources across the department, and the financial contributions made by groups
  • the budget and forecast
  • academic appointments as appropriate.

Meeting frequency:

At least once a term

Membership:

  • Head of Department: Richard Hobbs (Chair)
  • Director of the CTU: Chris Butler
  • Research lead: Richard McManus
  • A representative from the SMC: Susan Jebb
  • Head of Administration & Finance: Tanya Baldwin (Secretary)
  • Deputy Departmental Administrator and HR Manager: Clare Wickings
  • Senior Finance Manager: Jenni Crosskey.

Terms of Reference:

  • Develop, monitor and maintain a Departmental research strategy which aims to promote excellence in primary care research.
  • Develop  and implement plans to maximise cross-group working, through scientific collaborations and efficient use of shared resources.
  • Develop and oversee an ongoing strategy to communicate our research strategy and the impacts of our research both internally and to external stakeholders.
  • Develop, monitor and maintain a strategy for income generation to support the departmental infrastructure and facilities for research.
  • Work with the education and training committee to develop, monitor and maintain a staffing strategy and staff development programme aligned to Departmental interests.

Meeting frequency:

Twice a term (0th and 8th Week)

Membership:

  • Health behaviours: Paul Aveyard (Deputy: Susan Jebb)
  • Infections and acute care: Chris Butler
  • Cardiovascular and metabolic: Richard Hobbs, Richard McManus (Chair), Andrew Farmer
  • Patient experience: Sue Ziebland (Deputy: Lisa Hinton)
  • EBM and Research Methods: Rafael Perera, Carl Heneghan (Deputy: Kamal Mahtani)
  • Trials: Chris Butler (Deputy: Ly-Mee Yu)
  • Big Data (ie CPRD): Clare Bankhead
  • Digital Health: Trish Greenhalgh
  • International: Andrew Farmer
  • Health Policy: Raphael Wittenberg
  • Impact: Trish Greenhalgh
  • Training: Paul Aveyard
  • Information Governance Committee Chair: John Powell
  • Communications: Dan Richards-Doran
  • Head of Administration & Finance: Tanya Baldwin
  • Secretary: Lucy Curtin 

Athena SWAN SAT

The NDPCHS Athena SWAN SAT will work as a group to drive forward the development and improvement of practical steps towards the advancement of equality.  They will be responsible for substantial self-analysis, and will strive to ensure that the principles of Athena SWAN are embedded throughout the culture of the Department.

The SAT works together with the Department’s Better Workplace Groups to enhance working life for all staff and students and to encourage engagement and inclusion. It will meet at least 8 times per year and will report to the Department Senior Management Committee via the Athena SWAN Lead. All members of the SAT are expected to contribute in some way to the team and are encouraged to attend events organised by the team.

Membership and Terms of Reference for the SAT are provided below.

‘Core’ working groups

To support its work, the SAT will work through a small number of ‘core’ groups. These are:

  • Better PDRs (led by Kamal Mahtani)
  • Workload allocation (led by Stavros Petrou)
  • Data monitoring (led by Tanya Baldwin)
  • Early and Mid-Career Researchers (led by Catherine Pope)
  • Communications and Engagement, which will be a cross-cutting group, supporting each of the working groups listed above. (led by Tanya Baldwin, with support from Dan Richards-Doran and Kathryn Jennings).

‘Core’ groups will:

  • Be supported by the Departmental Engagement and Projects Manager.
  • Meet monthly.
  • Ensure effective monitoring and measurement against agreed actions.
  • Report progress, successes and challenges to each meeting of the SAT.

Where a ‘core’ group is not already in existence, it is the role of the lead, supported by the Engagement and Projects Manager, to consider how best to consult and engage colleagues.

Equality & Diversity and Better Workplace Working Groups

The Department will have other working groups whose work supports the broad aims of a ‘better workplace’ but may not be strictly limited to the remit of the Athena SWAN Charter. The Department takes a ‘bottom up’ approach to these groups, allowing and encouraging colleagues to identify areas of need and create and run working groups to tackle those areas as needed.

The working groups will:

  • Meet on a cycle determined by their membership.
  • Report membership and achievements via the Department newsletter.
  • Report annually to the SAT on progress, successes and challenges.
  • Liaise informally with the Head of Administration, the Athena SWAN Lead and Deputy Leads and the Engagement and Projects Manager as appropriate, for advice on how best to share those successes or overcome any challenges faced.

NDPCHS SAT Membership

  • Athena SWAN Lead and SAT Chair (Sue Ziebland)
  • Head of Department (Richard Hobbs)
  • Athena SWAN Deputy Leads (James Sheppard, Catherine Pope)
  • Head of Administration (Tanya Baldwin)
  • Head of HR (Clare Wickings)
  • Engagement and Projects Manager (Secretary) (Kathryn Jennings)
  • Head of Communications (Dan Richards-Doran)
  • A representative of each of the ‘core’ Athena SWAN groups (Kamal Mahtani, Stavros Petrou, plus representatives already in the above list)
  • Two early and mid-career research representatives (Ola Borek and Dimitri Koutoukidis)
  • A DPhil representative (Jacqueline Walumbe & Maryam Ahmadyar)
  • A representative of the Clinical Trials Unit (Sharon Tonner).

Among the representation will be a balance of clinical and research specialist (non-clinical) researchers; professional and support staff; early and mid-career researchers; senior academic colleagues; and an appropriate gender balance. It is the responsibility of the Athena SWAN lead and Deputy Leads to ensure that this balance is appropriate in the context of the Department’s overall staffing.

The Medical Sciences Division Athena SWAN Advisor will also be invited to attend SAT meetings.

The SAT will connect and engage with the Department’s research groups via a nominated contact person in each group.

NDPCHS SAT Terms of reference

The SAT will be responsible for:

  • Upholding equality and diversity standards throughout the Department
  • Student and staff training and development
  • Departmental processes and procedures relating to equality and diversity
  • Coordinating data collection and analysis
  • Overseeing  and ensuring appropriate staff survey analysis and distribution
  • Implementation and monitoring of the Athena SWAN action plan, as well as measuring progress of the actions within it
  • Overseeing, guiding and preparing for submission of the Department’s Athena SWAN award applications
  • Identifying and recommending suitable revisions to the existing action plan, and priorities, actions and objectives to be included in the next iteration of the action plan for the Department’s 2020 award application.

Documents

Meeting digests

Application in 2020

 

Terms of Reference:

  To review and approve the Department Information Governance (IG) policies and guides consistent with regulatory requirements and the operational considerations of the Department’s research programs. The IG committee must review all new and material changes to existing IG policies and guides and at least two thirds of the Committee Membership, including the SIRO, approves them;

  To review reported Incidents, including actual and suspected breaches, security, etc.;

  To report to the Research Committee on departmental compliance with Information Governance policies, and to provide advice and support to Research Committee and the SMC on Information Governance matters as required; and

  Through its members, the SIRO, IT/G HEAD and IGM, to encourage good practice and compliance across the activities of the Department, in line with regulatory requirements.

 

Meeting frequency: Twice a term

 

Membership: A representative from each of the research groups in the Department. The Committee is currently comprised of the following representatives:

Chair (Digital Health): John Powell

Administration/SIRO: Tanya Baldwin

IT/G Head: John Briggs

Secretary/IGM: Phil Nieri

Health Behaviours: Nerys Astbury

HERG: Ruth Sanders

IRIHS: Joseph Wherton

CVM: James Sheppard

Infections and acute care: Oliver van Hecke

EBM: Vacant – replacement TBD

Data Lab: Helen Curtis 


CHSEO: Stavros Petrou

Medical Statistics: Julie McLellan

CPRD: Clare Bankhead

MIC: Phil Turner

CTU: Ly-Mee Yu/Emma Ogburn

UG team: Maria Luque Arabal

Medical Sociology: Catherine Pope

Q Research: Julia Hippisley-Cox

RCGP/RSC: Simon de Lusignan

MSD IT: Jono Franklin