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How we make decisions in the department

Ndpchs committee structure

Terms of Reference:

To advise the HoD on all matters affecting the department, with particular reference to:

  • the budget and forecast,
  • allocation of resources and accommodation,
  • academic appointments.

Meeting frequency: 

At least once a term

Membership:

  • All those employed in the department holding the title Professor or Associate Professor.
  • Chairs of the Research Committee, Graduate Studies Committee and Teaching Committee.
  • Head of Administration and Finance ex-officio.
  • PA to the HoD (Secretary).

Terms of Reference:

Provides strategic direction for training for PGTs, PGRs and EMCRs and operational PG matters. Specifically:

  • Develop, implement, review, and amend policies practices relating to training of students and EMCRs.
  • Conduct graduate studies business including decisions in relation to the admission, progression and examination of PG students.
  • Provide advice on the organisation, development and delivery of curricula for the MSc courses and on the facilities and the framework of support for PGTs.
  • Provide advice on the organisation, development and delivery of the NDPCHS DPhil and on the facilities and the framework of support for PGRs.

Meeting frequency:

Twice a term (0th and 8th Week)

Membership:

  • Departmental Training Lead: Paul Aveyard (Chair)
  • Director of Graduate Studies: Anthony Harnden
  • Head of Department: Richard Hobbs
  • Head of Administration & Finance: Tanya Baldwin
  • Director of Programmes in EBHC: Carl Heneghan
  • Director of MSc EBHC: Annette Plüddemann
  • Director of MSc EBHC Systematic Reviews: Kamal Mahatani
  • Director of MSc EBHC Statistics: Richard Stevens
  • Clinical Training Lead: Kay Wang
  • Non-clinical Training Lead: Kath Tucker
  • Lead for Research Teams: Richard McManus
  • Research Teams Representative: Trish Greenhalgh
  • Senior Communications Manager: Dan Richards-Doran 
  • Student Representative: 
  • Postgraduate Training Officer: Daniel Long (Secretary)

Terms of Reference:

Makes decisions about undergraduate teaching in the department.

Meeting frequency:

Termly

Membership:

  • Senior Clinical Lecturer in Primary Health Care: Julian Hancock (Chair)
  • Primary Care Course Administrator: Emma Wiley
  • Primary Care Course Assistant: Maria Luque Arrabal
  • Head of Administration & Finance: Tanya Baldwin
  • Lecturer: Helen Salisbury
  • Lecturer: David Nunan 
  • Head of Department: Richard Hobbs
  • Lecturer: Richard Stevens
  • Lecturer: Adrian Smith
  • Lecturer: Thomas Fanshawe
  • Lecturer: Annette Pluddemann
  • Lecturer: Carl Heneghan
  • Lecturer: Rafael Perera
  • Lecturer: Ruth Wilson
  • Lecturer: Alison Convey
  • Lecturer: Rachel Allan
  • Lecturer: David McCartney
  • Lecturer: Kamal Mahtani
  • Student representatives: Katherine Marshall, Zachary Tait

Terms of Reference:

To make recommendations to SMC on all matters affecting the department, with particular reference to:

  • the allocation of resources across the department, and the financial contributions made by groups
  • the budget and forecast
  • academic appointments as appropriate.

Meeting frequency:

At least once a term

Membership:

  • Head of Department: Richard Hobbs (Chair)
  • Director of the CTU: Chris Butler
  • Research lead: Richard McManus
  • A representative from the SMC: Susan Jebb
  • Head of Administration & Finance: Tanya Baldwin (Secretary)
  • Deputy Departmental Administrator and HR Manager: Clare Wickings
  • Senior Finance Manager: Jenni Crosskey.

Terms of Reference:

  • Develop, monitor and maintain a Departmental research strategy which aims to promote excellence in primary care research.
  • Develop  and implement plans to maximise cross-group working, through scientific collaborations and efficient use of shared resources.
  • Develop and oversee an ongoing strategy to communicate our research strategy and the impacts of our research both internally and to external stakeholders.
  • Develop, monitor and maintain a strategy for income generation to support the departmental infrastructure and facilities for research.
  • Work with the education and training committee to develop, monitor and maintain a staffing strategy and staff development programme aligned to Departmental interests.

Meeting frequency:

Twice a term (0th and 8th Week)

Membership:

  • Health behaviours: Paul Aveyard (Deputy: Susan Jebb)
  • Infections and acute care: Chris Butler
  • Cardiovascular and metabolic: Richard Hobbs, Richard McManus (Chair), Andrew Farmer
  • Patient experience: Sue Ziebland (Deputy: Lisa Hinton)
  • EBM and Research Methods: Rafael Perera, Carl Heneghan (Deputy: Kamal Mahtani)
  • Trials: Chris Butler (Deputy: Ly-Mee Yu)
  • Big Data (ie CPRD): Clare Bankhead
  • Digital Health: Trish Greenhalgh
  • International: Andrew Farmer
  • Health Policy: Raphael Wittenberg
  • Impact: Trish Greenhalgh
  • PPI: Lynne Maddocks
  • Training: Paul Aveyard
  • Information Governance Committee Chair: John Powell
  • Communications: Dan Richards-Doran
  • Head of Administration & Finance: Tanya Baldwin
  • Secretary: Lucy Curtin 

Terms of Reference:

The Better Workplace Group (BWG) incorporates the function of the ATHENA SWAN Self-Assessment Team, but with a slightly broader remit than Athena Swan.

The BWG’s aim is to facilitate and promote good practice in the recruitment, development and management of all staff and students in order to ensure equality of opportunity, facilitate work-life balance and wellbeing and support career development. Its work is underpinned by the key principles of the Athena Swan charter (see below), and it is responsible for the substantial self-analysis (quantitative and qualitative) necessary to ensure that these principles are embedded throughout the culture of the Department. The group comprises several smaller working groups who support these aims and consult with staff to identify areas for improvement and make changes for the benefit of everyone.

The Athena Swan principles are:

  • Acknowledging that academia cannot reach its full potential unless it can benefit from the talents of all.
  • Commitment to advancing gender equality in academia.
  • Commitment to addressing unequal gender representation.
  • Commitment to tackling the gender pay gap.
  • Commitment to removing the obstacles faced by women.
  • Commitment to addressing the negative consequences of using short-term contracts.
  • Commitment to tackling the discriminatory treatment often experienced by trans people.
  • Acknowledging that advancing gender equality demands commitment and action from all levels of the organisation.
  • Commitment to making and mainstreaming sustainable structural and cultural changes to advance gender equality.
  • Commitment to considering the intersection of gender and other factors wherever possible

The BWG will be responsible for: 

  1. Upholding equality and diversity standards throughout the department, and oversight of departmental processes and procedures relating to equality and diversity
  2. Oversight of student and staff training and development
  3. Overseeing guiding, preparing and submitted periodic Athena SWAN award applications according to the required deadlines
  4. Implementation of the Athena SWAN action plan
  5. The collection and analysis of staff, student and related data (e.g. on training, workload, appraisal – etc) as set out by the Athena SWAN Charter award application process
  6. Staff survey analysis and distribution

The BWG will be supported in these responsibilities by the Better Workplace Working Groups.

Meeting frequency: 

Termly

Membership:

  • Athena SWAN Lead: Sue Ziebland (Chair)
  • Athena SWAN Deputy Leads: Lisa Hinton, James Sheppard
  • Working Group leads as published at https://www.phc.ox.ac.uk/about/work-with-us/better-workplace-group
  • Head of Administration & Finance: Tanya Baldwin
  • Deputy Departmental Administrator and HR Manager: Clare Wickings
  • Senior Communications Manager: Dan Richards-Doran
  • MSD Athena SWAN Advisor: Katherine Corr
  • Secretary: Liz Woolliams

Terms of Reference:

  • To review and agree departmental policies on Information Governance in line with regulatory requirements and to meet the requirements of the Department’s research program. Policy creation and major amendments must be approved by at least two thirds of the current Committee members including the SIRO.
  • To review Information Security incidents that occur in the department.
  • To report to the Research Committee on departmental compliance with Information Governance policies, and to provide advice and support to Research Committee and the SMC on Information Governance matters as required.
  • Through its members, the IGL and the SIRO, to encourage good practice and compliance across the activities of the department, in line with regulatory requirements.

Meeting frequency:

Twice a term

Membership:

A representative from each of the research groups in the department. The Committee currently comprises:

  • John Powell (Chair)
  • Health Behaviours: Nerys Astbury
  • HERG Ruth Sanders
  • IRIHS: Joseph Wherton
  • CVM: James Sheppard
  • Infections and acute care: Oliver van Hecke
  • EBM: Igho Onakpoya
  • Data Lab: Helen Curtis
  • CHSEO: Stuart Redding
  • Medical Statistics: Julie McLellan
  • CPRD: Clare Bankhead
  • MIC: Phil Turner
  • CTU: Ly0Mee Yu/Emma Ogburn
  • UG team: Maria Luque Arabal
  • Administration/SIRO: Tanya Baldwin
  • Secretary/IG Lead: TBC