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Successful Applications

  • When you are informed you have been successful, forward any award letters and emails from the funder to the grants team post award email post-award@phc.ox.ac.uk.
  • The grants team will request RS initiate contract negotiations or acceptance of the award letter.
  • If the funder has approved the grant on condition of changes to the finances, the PI should liaise with the grants team who will amend the X5 costing.
  • When the contract is signed or the award is accepted the grants team will setup the project in oracle R12 to allow the PI to spend money against the grant. The grants team will forward a project code to the PI which will be needed when placing orders.
  • Contract negotiation for large complex contracts (like NIHR) can take several months. The grants team can usually setup a pre-award code to allow spending on the project to begin before the final signature has been completed.
  • When the main agreement has been signed the grants team will ask RS to begin the negotiations for any collaborators on the award.
  • Where Oxford is the collaborator we will need to wait until the lead has completed negotiations with the funder before our collaboration agreement will be initiated.
  • If the project name has changed since the application it's important to tell the grants team to make sure the award can be identified.