To request new and replacement posts, direct appointments, casual appointments, TSS assignments and readvertisements with changes to the original vacancy has changed, the process begins with the submission of the online recruitment initiation form.

You will be asked to provide the basic details of your post/appointment in the form and the HR Team will begin your recruitment/set up your appointment.

Once your form has been submitted you will receive a confirmation email of receipt from the HR Team within two working days.

For a new post/replacement you will be assigned a recruitment reference number in the format of BZ**** and assigned an HR administrator who will process your recruitment. This will be included in the confirmation email along with the request to draft and submit your job description and advert.

Upon receipt of the online form HR will then raise the Permission to Recruit Form from the details provided and assign to Finance for funds approval. A member of the finance team will be in touch with the authorised signatory for the Grant/Project/Account to approve the funding. This is normally within 5 working days of receipt.

HR will contact you again to confirm funding has been approved and to finalise the job description and advert text for posts to be recruited. For posts/appointments that are not recruited to you will receive confirmation of funds approval and that the post/appointment is now being set up.

We are keen to receive feedback about the new process and the form, please contact hr@phc.ox.ac.uk if you have any comments.

Useful tips for completing the form:

• If the date format is being displayed in US format this can be changed through your browser settings. You may find this video helpful in changing your settings
• The contact person for the recruitment will be the person that HR will communicate with for each step of the recruitment process. We are now asking that HR have single point of contact for the process to streamline the process and avoid excess communication.

The form allows for up to five different funding streams to be provided, if you require more this can be discussed with finance at approval stage.