Temporary Staffing Service (TSS)
TSS assignments must have funding approval ahead of request | Assignments must only be initiated by a member of the HR Team
Assignments should be for no longer than 12 weeks in the first instance | but can be extended up to a maximum duration of 36 weeks, please check with HR if you need to extend beyond the initial 12 weeks to ensure there are no staff at risk of redundancy that could fill the role.
Process for an assignment
* Get approval and confirm funding with finance. A Permission to Recruit form will be required.
Draft a basic job description outlining the duties to be performed.
Assist with drafting of job description.
Submit request for assignment to TSS.
Review CV’s provided and decide which candidates to meet with for interview.
Contact TSS to request to meet with candidates they will liaise with candidates to agree a time and date.
Set up the interviews. TSS will provide an email for the candidates that invites should be sent to.
Decide which candidate can be offered the assignment and contact TSS to liaise with candidate.
Assignment set up
Confirm assignment details with TSS. They will request a start date and time, who will meet the candidate on their first day, who the timesheet approvers will be (main approver and a secondary approver), the cost code for the assignment to be charged to.
* Submit the Assignment Confirmation from TSS to HR.
Request candidates University card number from TSS. Contact Jessy Morton to arrange building access.
Ask your group PA to request PHC affiliation to the University card via IT self-service (Add or Remove Unit Affiliation option, submit as Academic Admin)
Request MSD IT Network access for the candidate via a proxy application or ask the candidate to submit their request if required.
Shared drive access can be requested via the Change Access Rights form.
Record details on applicable files and Starters and Leavers spreadsheet, set up meeting invite for candidates first day.
HR to provide support if PA is unavailable or if any issues are encountered.
* Get approval from finance that there are funds to support an extension.
Contact TSS to extend the assignment. For extensions beyond the initial 12 week duration contact HR.
Request extension of network access with MSD IT support if required.
Check that no staff are at risk of redundancy that could fill the temporary assignment and confirm to line manager that extension can be requested with TSS.
Confirm network extension with MSD IT if requested.
Contact TSS if the assignment needs to be ended earlier than planned. Let the candidate know in advance.
* Contact HR to advise of the early end date.
Confirm end of assignment as planned with TSS when requested.
Contact Jessy Morton to remove building access from University card.
Submit the Change Access Rights form for any shared drive access to be removed
Update file records and add to Starters and Leavers spreadsheet.
* For CTU only - at these stages please contact your Operations and Resources Manager (Nicola Webb)