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In accordance with the GDPR, personal data must adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed (‘data minimisation’). A Retention Schedule documents what data types should be kept for what periods of time in accordance with the departmental and university policy.

Referring to the retention schedule allows you to determine if personal data is being kept for a justifiable purpose, and not for an excessive period of time.

Details of the University Retention Schedule can be found below:

Student records retention

Staff records retention