Applying for a parking permit
University parking permits 2024/25 applications
Staff in both RPC and Gibson are eligible to apply for University Parking Permits 2024/25. Regrettably it is highly unlikely that everybody who applies will receive a permit although we will of course try to ensure maximum sharing across days so that we get the most out of the staff spaces we've been allocated (13 in total).
The permit system is designed to provide more flexibility around when and where you park whilst continuing to prioritise parking for those staff with the greatest need (see criteria for this listed below). Apply for a permit via the department using the Planon system. See guidance below.
Criteria
There are two main criteria by which the need for a peak permit may be assessed. The application of these criteria does not afford any priority on the basis of seniority, rank or length of service. Departments are required to assess applications from staff on the basis of Criterion 1 and Criterion 2 as detailed below. Criterion 1 must be accorded the highest priority. The Car Park Working Group (CPWG) expects that, given the existence of comprehensive Park & Ride, applications based on the inadequacy of public transport alone will be given low priority.
disability
Applies to staff members not holding Blue Badges but applying on grounds of a disability. Staff with a disability that makes it difficult for them to walk, use public transport or a bicycle should continue to be accorded a high priority for a permit. It should be borne in mind that the need to travel by car and/or park close to work, may result from a number of conditions and neurodivergences and that we are required to consider these with equal weighting in comparison to physical conditions – some people may be able to use public transport but getting from the bus stop/train station could be a problem. For further details see the Disabled Parking Guidelines.
The Legal Services Office has advised that evidence of a disability cannot be requested while applications on other grounds (e.g., need to collect two children from school) are taken on trust. It is also worth noting that, in any case, evidence in the form of a GP’s letter is of limited value in this circumstance, as GPs are obliged to act in the interests of their patients and are therefore unlikely to refuse the request to provide a letter of support. Where a dispute arises, the advice of the Occupational Health Service may be sought by the department or by the CPWG.
Family commitments
Applies to staff needing to attend on dependent family members on a regular and frequent basis. The application should set out the nature of the duty of care (e.g. school runs, hospital/home visits), the ages of any children involved, the locations of schools, hospitals, etc. and why the duty cannot be fulfilled on foot, by bicycle or public transport.
Please follow the instructions below to apply online.
- Visit http://www.admin.ox.ac.uk/estates/ourservices/travel/car/parking-forms/
- To apply for a parking permit you will require a Planon account. If you already use FM Online, you can use your existing login. If you don’t have a Planon Account, please apply here Please note, it might take a few days for your account to be set up due to the large numbers of applications the Planon team receive. Please avoid sending a duplicate request.
- Your contact numbers must appear on the form. Please email Planon Sys Admin planon@admin.ox.ac.uk and let them know both your office phone number and your mobile phone number so they can add them to the form. Phone numbers are required for Security Services to contact you in the event of an emergency. In these cases, if Security Services is unable to reach the permit holder, towing equipment may be used.
- Staff on the main University payroll must pay for car parking charges via salary deduction. Non-payroll staff must pay via the online payment system.
- Flexible Permits and Peak Permits are issued solely on the basis of need as assessed by departments against the criteria outlined in the University car parking regulations. They are valid at any time in the Central Area between 1 October 2024 and 30 September 2025.
- Off Peak Permits are valid before 7am and after 4pm every weekday, and all day at weekends, in the Central Areas and at Old Road Campus for 12 months from the date of issue.
Off-peak permits are available to all eligible staff – there are no needs-based qualifying criteria. They are valid before 7am and after 4pm every weekday, and all day at weekends, in the Central Area and at Old Road Campus for 12 months from the date of issue.
- Blue Badge Holders Staff holding a Blue Badge parking in University disabled spaces are required to display both a Blue Badge and a valid University car parking permit. University disabled permits are valid for 12 months from the date of issue.
Parking Charges
- Flexible Permit holders always need to pay a charge at peak time. The cost is £50 non-refundable plus £4.80 per booking.
- Peak Permit holders only need to pay a daily charge when parking at peak times on days not printed on their permit. The charge is the equivalent to holders 1,75% of Salary per annum for fixed days (pro rata)
- Whilst there is no deadline for submitting Off-peak Permit applications (off-peak permits are valid for 12 months from the date of issue and existing holders are responsible for renewals) off-peak permit applications will be processed as follows:
- Off-peak applications are subject to central allocation by University travel team.
- They are valid at all University sites excluding Ewert House. The cost is £50 per annum