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Ongoing Management of Awards

  • Each award is given a project code and task number in the format BZR01230 BZ00.01. This is used to identify the project in the financials system. It's also needed for making purchases and claiming expenses. 
  • Typically money cannot be kept after an award has ended. Some industry projects are an exception to this. Its important to have a plan to spend your budget before your awards ends.
  • The grants team will provide an updated budget monitoring sheet to PIs upon request. The budget monitoring sheet contains current financial information such as summary of budget items spent, current commitments and a staff forecast.
  • Each research group has a specific grants officer responsible for assisting with the financial management of the group's awards.
  • Some projects (e.g. EC/UKRI) require auditable backing for salary costs. Therefore timesheets should be kept for staff working on those projects. The grants officer will inform the PI which staff need to complete which timesheet template for the costs to be reimbursed.
  • Key Links and process guidance for spending award money: