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IT Support

Updates

As we’re now heading into the Michaelmas term, the IT team have seen a marked increase in calls and requests through to our helpdesk.  In order to try and manage these requests and prioritise tickets please follow the guidance below.


Contacting the IT Helpdesk

When contacting the IT helpdesk please ensure you send a direct email to ithelp@medsci.ox.ac.uk as this ensures your request will be received and processed by the first line team in MSD.

Please also remember not to include other colleagues email addresses as when people respond to these emails via ‘Reply All’ we get multiple tickets logged in the helpdesk which slows down our ability to respond to you.

When replying to a ticket, or chasing progress, please ensure you reply using the latest email you received regarding your request.  This ensures that the ticket number is present in the Subject line and makes sure your ticket is correctly updated.  Please try to avoid sending a new email to the helpdesk to chase up a current request as this also generates a new ticket which we have to manage separately.

 

Mailbox access changes

If you are a mailbox owner you can request additional users to be added to your mailboxes by completing the form available on the central IT system.

If you need access to a mailbox please try to contact the mailbox owner if you know who this is.  If you’re not sure then please send a request to the PHC IT team via the helpdesk (see above).

 

Additions and changes to shared drive access

If you need to request the addition of staff to the various shared drives please ensure you use the correct form.  For adding or removing access please use SOP_MSDIT_005_doc01 and send this to the helpdesk as above.

If you need a new folder creating please use SOP_MSDIT_005_doc6 and send the completed form to the MSD helpdesk as above.

For more information about the shared drive service please see the main MSD pages for the shared storage service.

 

MSD VPN Service

There has been a recent change with the MSD VPN service.  Please make sure you update your connection to use the new address as follows: vpn.medsci.ox.ac.uk

Remote Working

The following resource and guides are available to support you with your home working requirements

USING YOUR PC


Accessing shared folders via the VPN on your MSD laptop (help sheet here)

Access your emails

Using Nexus365 OneDrive for document sharing

Synchronizing Teams files to your PC

 

Using your own PC or Mac

To work from home using your own device, please install Sophos Anti-Virus and the VPN Client, which can be downloaded here. Please also ensure all the latest Windows Updates are installed.

Guide to using BYOD

Accessing shared folders for BYOD 

Central IT

IT Services provide a full range of services including help and advice, training, networks and infrastructure. They will help you get started, manage your accounts and access Nexus. 

IT Services

MSD IT

MSD IT Services provide IT services, support and advise to departments in the Medical Sciences Division.
For support, contact ithelp@medsci.ox.ac.uk 

MSD IT

Printing

The department is now offering a follow_me queue service across all our buildings.  By printing to the PCHS_Xerox_FollowMe queue you are then able to collect your printout at any of the Xerox machines throughout the department.

For more information see the following help sheets

Using the Xerox copiers

Setting print options

Installing the Xerox follow_me queue

Audio visual equipment

The meeting rooms in Eagle House and Gibson have been upgraded with new 4K screens and local PC's in each room.  These local PC's allow you to log onto the network to access files and use internet based conferencing services such as Zoom and MS Teams.

The following help sheets are available

Using the AV in the meeting rooms

Contact: