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Students must complete their Transfer of Status by the end of their 4th term (8th term for part-time); and DPhil students must complete their Confirmation of Status before the end of their 9th term (18th term for part-time). The deadlines are when the processes must be complete - i.e. approved by the divisional board. More detailed information about the processes can be found on the Medical Sciences Graduate School Canvas site.

Transfer of status procedure

1) Student and supervisor discuss assessors; supervisor will normally contact assessors to arrange a time and date. (Two assessors are required, neither of whom should have acted in a supervisory capacity to the student. Both assessors should be internal to Oxford and at least one assessor should have supervised a student in Oxford to completion.)

2) Student completes GSO2 (with TNA attached) including all signatures except DGS and sends to PG Training Officer at least 2 weeks before assessment.

3) PG Training Officer obtains DGS approval and then sends the GSO2, assessment sheet and assessor instructions to the assessors in advance of the assessment.

4) Student sends transfer report directly to assessors at least 2 weeks before assessment.
The assessors will need to see the following points addressed in your transfer report, within the word limit (5,000 words including abstract; introduction; methods; results; discussion; appendices; and future plans including a proposed timetable for completion; but excluding tables and references)

  • That there is a clear and defined project
  • That an investigative strategy has been devised
  • That some initial progress has been made in terms of method development and acquisition of results.
  • That there is a clear and timetabled path towards completion of the project.

5) After the assessment, the assessors send the paperwork to PG Training Officer who submits to the Medical Sciences Division for final approval.

6) The division send out confirmation of the result to the student; supervisors; college; and department.

The deadline for this entire process to be complete is the end of your 4th term (8th term for part-time students)

Resources

Confirmation of status procedure

1) Student and supervisor discuss assessors; supervisor will normally contact assessors to arrange a time and date. (Two assessors are required, neither of whom should have acted in a supervisory capacity to the student. Both assessors should be internal to Oxford and at least one assessor should have supervised a student in Oxford to completion.)

2) Student completes GSO14 ensuring that a full thesis contents list, milestones of any remaining work to be undertaken and dates for the submission of draft chapters to the supervisor are included (with TNA attached) including all signatures except DGS and sends to PG Training Officer at least 2 weeks before assessment.

3) PG Training Officer obtains DGS approval and then sends the GSO14, assessment sheet and assessor instructions to the assessors in advance of the assessment.

4) Student sends a sample chapter directly to assessors at least 2 weeks before assessment.

5) At the assessment, the student presents their project and plans for completion to the assessors.

6) After the assessment, the assessors send the paperwork to PG Training Officer who submits to the Medical Sciences Division for final approval.

7) The division send out confirmation of the result to the student; supervisors; college; and department.

The deadline for this entire process to be complete is the end of your 9th term (18th term for part-time students)

Resources

 

 

Please remember that at least one of the assessors for both Transfer and Confirmation should have supervised a student to completion at Oxford. Current members of the department who fulfil this criterion are:

Jeffrey Aronson
Paul Aveyard
Clare Bankhead
Chris Butler
Tom Fanshawe
Andrew Farmer
Trish Greenhalgh
Anthony Harnden
Carl Heneghan
Richard Hobbs
Susan Jebb
Kamal Mahtani
Emily McFadden
Richard McManus
Jason Oke
Rafael Perera
Annette Plüddemann
John Powell
Suman Prinjha
Sara Ryan
Sara Shaw
James Sheppard
Richard Stevens
Sarah Tonkin-Crine
Katherine Tucker
Kay Wang
Sue Ziebland