Your first day
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Contract and pre-employment requirements
Our HR team will provide you with:
- A formal offer and pre-employment paperwork for you to complete and return.
- On return of these documents: your contract of employment will be issued and sent to you.
- Your University card number and provide you with your card on your first day.
- An activation email for your University Single Sign-On (SSO), which grants you access to the University's IT facilities, including email and HR Self Service where you will access your online payslips each month.
Details for your first day
Your Line Manager
Your Line Manager will meet with you to introduce you to the department. During your first weeks your Line Manager will discuss your new role and objectives with you and introduce you to other members of the team.
HR
You should also meet with HR on your first day who will provide you with your University card, which is a form of identification and will enable you to access department buildings
Your team
A member of your team (or your Line Manager) will help you to get settled in, and in your first few days you'll get a tour of the office and the opportunity to meet your team. Your first day is the day to get to know your workplace and familiarise yourself with our IT systems, health and safety procedures, security and evacuation.
Health and Safety
Health and Safety information for each building across the three sites can be found on the Health and Safety Intranet page. Do make sure you familiarise yourself with the evacuation procedures across all three sites.
Display screen equipment (DSE)
Your Line Manager should provide you with a desk, chair and equipment you require to perform your role.
If you have any specific requirements or require a DSE assessment of your working environment, please refer to the Health and Safety Intranet page.
Remote/Hybrid working
If you have agreed a hybrid working arrangement with your Line Manager to work remotely, you may be permitted to use your second monitor as a home monitor. Please confirm details with your Line Manager or departmental IT Officers.
For current guidance on remote working, including DSE self-assessment and wellbeing, please refer to the following guidance:
Getting set-up
Logging on
Your Oxford Single Sign-On (SSO) account entitles you to use all University resources provided by IT Services and many others run by other parts of the University. This account gives you access to multiple services with a single login and it is sometimes called simply your SSO account. It is different from your desktop login, which is based on your name.
Accessing your emails
Once your SSO is set-up, you can access your emails and calendar quickly and easily with this quick-start guide to Nexus365.
Accessing the network
Once your University card has been issued, you will be able to apply for a MSD IT Network account. This will enable you to log-on to a PC and access our shared drives. Your line-manager or a member of our HR team may have already requested this for you so you may wish to follow-up with them first. You can also discuss accessing network drives with your line manager.
TRANSPORT TO AND FROM WORK
The University website provides details of help with loans for bus/train passes and bikes.
The University's Science Transit Shuttle serves the South Parks Road campus, the JR Hospital, and other key areas in Oxford, and can be used for University business or commuting (pre-registration required).
For those arriving on bike, the Department has a number of bicycle racks around our buildings for your use, including a locked shed located to the side of the Radcliffe Primary Care Building. You can also borrow one of our department-owned bikes from Reception in the RPC Building.