Visitors

Academic and Research visitors will normally be from another institution who wish to undertake research on their own projects in the department, usually for a period of up to twelve months. They are not employees and don't usually work on departmental projects. 

Business visitors will normally be from another employer usually participating in talks, meetings and sales discussions but not participating in research.

For full details please see the Department policy and Visitor and Honorary types reference guide.

There are limitations to the type of activity that can be undertaken by visitors and how long a visit can be in place for. For details please see the University visitor guidance.

If your visitor is applying for funding specifically to come to Oxford, you will need to get permission through the visitor process before the funding application is submitted.

• All requests must be submitted through the Non-Employee request form a minimum of 4 weeks before the arrival date
• Annual leave, other absences and performance of work are not monitored by HR
• Overseas visitors will require a visa, HR will determine what visa is required and provide any documentation to the visitor
• Building access, access to IT systems and access to department facilities must be fully justified in the request and will be provided as appropriate to the visit
• For visits of less than four weeks a University card will not be provided or access to department systems
• The visitor process is not suitable for data access only requests. Please contact the IG Team for data access only requests
• Student visitors are not managed through this process unless they qualify to be a sponsored researcher or are an Erasmus student. Student visitors are processed by the Post Graduate Team. There are limited routes for students who are visitors either for study or research, advice should always be sought before submitting any request. (Further guidance will be available soon!)

Non Employee request form

Visitor and Honorary contracts Department Policy

Visitor and Honorary types reference guide

University visitor guidance

Visa guidance

Non-Employees main page

Requests to host a visitor are subject to the following approvals: