Coronavirus (COVID-19)
Coronavirus (COVID-19): advice and updates
As your first port-of-call, please see the University's page providing information for anyone with questions or concerns about coronavirus (COVID-19). It is updated on a regular basis.
All department-specific policies and guidance, developed in response to the COVID-19 outbreak, will be shared below.
Departmental information and updates
Internal Recruitment
Due to current circumstances arising from COVID-19, all department job vacancies are initially being advertised internally for 14 days.View Vacancies (SSO)
Homeworking IT guides
IT Services guide to working remotely
Accessing your files and emails
Configuring the Virtual Private Network (VPN) for network access
Storing and accessing your files
Using Nexus365 OneDrive for document sharing
Guide to using your own desktop/laptop
To work from home using your own device, please install Sophos Anti-Virus and the VPN Client, which can be downloaded here. Please also ensure all the latest Windows Updates are installed.
Using your phone
Using Chorus on your smartphone (Android)
Using Chorus on your smartphone (iPhone)
Working securely
Moving files around? Request an encrypted USB
Collaborating with others
Using Microsoft Teams for chat, file-sharing, video calling and more
Form for requesting a Microsoft Team
Guidance on recording in Teams
Setting up virtual meetings and seminars (Using Zoom, Replay and Teams)
Your wellbeing
Health and safety
Finance
New Expense claims process
- A claim form and all its accompanying receipts or other documents should be scanned or photographed and then passed all together by email through a sequence of approval that mirrors the usual wet signature approval process. If you cannot add an E-signature to the form then you can submit the form with the following statement in the body of the email: "I can confirm that the claim for reimbursement of £... whilst on University business for the period (date range) is in respect of bona fide business expenses, incurred wholly, exclusively and necessarily on behalf of the University"
- All paper expenses and payment request forms received up till the 17th of March have been processed and sent down to central finance to be paid.
- Any invoices received or new requests for payment please send directly to finance@phc.ox.ac.uk
All other functions should carry on as normal. Please contact the finance inbox if you have any further questions.
Research funding/project management
Deliveries
RPC and Eagle House are closed and won't be accepting deliveries.
The Gibson Building Reception is closed but FM will be taking deliveries and leaving them in Meeting Room 3
Ask a question
If you have a technical/IT question, contact ithelp@medsci.ox.ac.uk
For all other questions, please ask your line manager or the relevant admin team.